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The Assistant's Assistant
Harnessing Potential: Elevate Your Skills as an Executive Assistant
What we love & use
Favorite Resources
Welcome to our free resource library – a list of over 85 tools and resources every great executive assistant should have in their back pocket. Here, you’ll find a mix of tools that will help you save time, work smarter, and increase your leverage, plus resources to help improve your skills, like writing emails, task organization, and mindset. Check back regularly, as we’re constantly updating this page as new products & tools emerge. Enjoy!
Favorite tools
Inside My Business Toolkit
Although there’s a more comprehensive & exhaustive list of tools towards the bottom of this resource page, these top 6 tools are my absolute favorites for helping to keep me organized and at the top of my game!
No. 01
Google Workspace has a powerhouse suite of easy-to-use yet robust tools for EAs, including Gmail, Google Calendar, Google Flights, and Google Maps.
No. 02
When you’re communicating on behalf of the executives you support, having emails that are free from spelling & grammar errors is crucial to maintaining your professional integrity.
No. 03
Having a solid to-do list practice is probably the single most important thing you can do to elevate your skills as an EA. A good task list manager shifts with your priorities, and Asana does just that.
No. 04
Using AI, Otter.ai takes meeting transcripts and turns them into powerful meeting summaries, meeting notes, and meeting action items, freeing up your time & helping everyone to get the most out of the meeting.
No. 05
Sending gifts is one of the most fun parts of being an EA, but deciding what to gift & getting addresses isn’t always easy. Goody allows your recipient to choose their gift (within your spend amount) & enter their own address for ultra-easy gifting.
No. 06
Coordinating meetings that involve people from multiple time zones can get tricky. This tool features a slider to help you easily compare & convert time zones from across the world, making scheduling a breeze.
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Templates, Courses, & Ebooks
Discover our handpicked selection of eBooks, online courses, and templates tailored to empower executive assistants like you. These carefully curated resources are designed to enhance your professional toolkit, offering easy-to-implement strategies and practical tools to help you excel in your role and advance your career with confidence.
Free Downloads
Download Your Freebies
Elevate your EA career with our collection of free, downloadable resources designed to sharpen your skills and boost your efficiency. From customizable templates to insightful guides, these complimentary tools will help you excel in your role and chart a successful career path as an executive assistant.
Good to know
Resource List
In this section, you’ll find a comprehensive list of tools & resources in a variety of categories to help you work smarter, increase your leverage, & wow your executives. You don’t need to know all of these tools like the back of your hand, but being aware of them & having them in your back pocket will be your secret weapon.
Communicate & Collaborate
The tools in this section will help you communicate & collaborate with your team. This section features chat platforms, writing assistants, & collaborative brainstorming tools.
Expense Management
Helping your executives submit & organize receipts for work expenses & reimbursement might be something your executive asks you to handle for them. Listed in this section are expense management tools that are commonly used by entrepreneurs & large corporations.
Food Delivery & Catering
Whether you’re tasked with ordering breakfast for your executive, ordering lunch for the whole office, or getting catering for a team offsite, you’ll find the tools in this section quite helpful.
Gifting, Greeting Cards,
& Employee Recognition
Sending a digital greeting card for a colleague’s farewell, or handwritten cards to everyone on your executive’s contact list, or even flowers to celebrate a team member’s promotion has never been easier thanks to the unique tools in this section.
Note-taking
Maybe you’ve been asked to take meeting notes, or perhaps you’re just looking for a way to revamp your current notebook. These robust note-taking tools are here to help you!
Password Management & 2FA
Keeping your login credentials & your executive’s login credentials secure is critical. Password managers not only store your passwords securely (say goodbye to the not-so-secure note full of passwords on your phone), but they also generate strong passwords and allow your executive to securely share their passwords or credit card numbers with you. Use two-factor authentication (2FA) whenever you can for an added layer of security.
Scheduling
Scheduling & calendar maintenance is often a cornerstone task for an executive assistant. The tools listed here will help you create beautiful, accurate, & detailed calendars to enable you & your executive to have a smooth, well thought out day.
Surveys
These digital survey tools are easy to use and perfect for gathering preferences or feedback, such as sending out a digital survey to your company to figure out which location works best for a holiday party or requesting feedback from your attendees after a team offsite.
Task & Project Management
These task managers will transform your to-do list, enabling you to access your to-do list on the go, to collaborate with your team, & to adjust your tasks as priorities shift.
Travel
Ensuring your executive’s trip goes off without a hitch can be stressful & difficult. But, the right tools can help you rest easy, plan ahead, & be ready for anything.
Video Calls
Different companies use different video call platforms, so being aware of all the platforms below will help you avoid curveballs when it comes to scheduling virtual meetings.
White Noise
& Background Sounds
If you need some white noise or background sounds of coffee shops, rainstorms, or nature to help you get in the flow, look no further than this list of tools below.